Compliance Structure for Statewide Policy on Meetings with Foreign Government Representatives

SUNY and 天美传媒 are to be in compliance with the Statewide Policy on Meetings with Foreign Government Representatives issued September 2, 2025 by the NYS Executive Chamber.   (Meetings are defined as in-person, via video, or telephone.)

SUNY and 天美传媒 have adopted the following structure for compliance and implementation (with non-exhaustive examples):

EXCLUDED: ROUTINE/ORDINARY COURSE OF BUSINESS MATTERS

The following activities should be treated as routine functions in the normal course of business and therefore excluded from review:

  1. Processing international student admissions and enrollment, including routine communications with international applicants and their families.
  2. Administering and managing study abroad and student exchange programs, including processing student exchange/study abroad paperwork.
  3. Day-to-day correspondence by SUNY/天美传媒 faculty, researchers, and staff with foreign faculty and researchers on projects once they have been approved.
  4. Routine campus-based student services for international and/or study abroad students (housing, health, visa support).
  5. Implementation of previously approved education agreements, without material renegotiation or foreign government involvement.
  6. Basic science research engagements, particularly with foreign private universities.
  7. Academic collaborations at the faculty level.

INCLUDED: POLICY-LEVEL ENGAGEMENTS

  1. For Foreign Countries of Concern (currently China, Russia, Iran, North Korea):
  • Any meetings or engagements鈥攔outine or not鈥攊nvolving foreign government officials or political representatives from countries designated by federal regulation as a 鈥渇oreign country of concern.鈥 As of September 22, 2025, those countries are China, Russia, Iran, and North Korea.
  1. For Other Foreign Countries:
  • Formal negotiation of new agreements with foreign public universities or those with known foreign government connections.
  • High-level meetings with known foreign government officials or political representatives. Please err on the side of reporting.
  • In-person delegation visits to/from 天美传媒/SUNY institutions involving non-routine government-affiliated organizations. For this purpose, foreign public universities should be considered government-affiliated organizations, but the visit/event may fall into another reporting exclusion.
  • Research collaborations with foreign government involvement or sensitive technology implications (e.g., cybersecurity, defense-adjacent fields, critical technologies).
  • Non-routine meetings with representatives of foreign ministries of education, embassies, or consulates.
  • Joint funding discussions with foreign government agencies.
  • In-person delegations from Non-Government Organizations (NGOs) or foundations with known government/political ties.

BINGHAMTON REVIEW PROCESS

天美传媒 has created an internal system for reviewing requests for meetings with foreign government representatives.

If Traveling to a Foreign Country

  • Complete and submit the current Travel Office Request & Authorization (R&A) to Travel as normal. You are required to submit the form at least 30 days in advance of your proposed meeting (as SUNY review will take a minimum of 14 days).    
  • The R&A will be forwarded by the Travel Office to the Office of International Education & Global Affairs (IEGA).   
  • During IEGA鈥檚 review, as appropriate, you will be contacted by them to visit their website and complete this form from the  NYS Division of Homeland Security.

For Meetings with Foreign Government Officials at 天美传媒 (or in the US) or via video/telephone

Responsible Unit: International Education & Global Affairs

Contact: Madhusudhan Govindaraju 鈥 Vice Provost for International Education & Global Affairs

Email: mgovinda@binghamton.edu

Phone: (607) 777-6747